10 Modules That Transform Schools
Every module exists for one purpose — to remove friction so schools can focus on what actually matters: education.
AI Core
AI assistant in every portal. The brain of VaultEdu — it learns your school and powers every interaction.
- 24/7 AI chatbot in every portal — parents, students, faculty, admin
- School-specific knowledge — AI learns from facts you feed it
- Natural language data queries — “How many enrollees this semester?”
- Proactive insights & alerts — “3 students at risk of failing”
- Auto-draft announcements, emails, and reports
- Gets smarter over time — the more you use it, the better it serves
School Website
Professional website at (yourschool).vaulteduph.com — branded, mobile-responsive, always up to date.
- 17 prebuilt page templates — Home, About, Programs, Admissions, Faculty & more
- Brand setup during onboarding — logo, colors, design style, campus photos
- AI-powered content updates — “Add our new BS HRM program”
- Page toggling — enable Scholarships, Research, Alumni as needed
- Built-in “Apply Now” enrollment link for prospective students
- Visitor analytics — page views, traffic sources, inquiry tracking
Online Enrollment
AI-guided enrollment from any device. Parents enroll in 5 minutes — no paper forms, no office visits.
- Conversational AI enrollment — parent chats, AI fills the form
- Camera document upload — birth cert, report card, ID, photos
- AI document verification — checks clarity & completeness
- Auto-fill from conversation — name, grade, address, contacts
- Application tracking — Submitted → Reviewing → Approved → Enrolled
- Multiple children enrollment — same parent, batch process
- Enrollment fee payment link — pay online during enrollment
Admin Dashboard
Your entire school in one screen — enrollment, revenue, attendance, HR, and operations. Real-time visibility.
- Real-time enrollment, revenue, & attendance counters
- Module control panel — toggle features on/off per package
- User & role management — staff, students, parents, roles
- Staff profiles, leave requests, attendance & scheduling
- School website manager — pages, content, visibility
- Report center — auto-generated PDFs, Excel exports
- Announcement composer — AI-drafted, multi-channel delivery
- School year, grading settings & department organization
Parent Portal
Parents see grades, attendance, billing, and announcements from their phone. No more calls to the office.
- Real-time grades — updated as teachers post
- Attendance tracker — daily status, monthly calendar view
- Billing & payments — balance, due dates, pay via GCash/Maya/card
- Announcements feed — school news, events, push notifications
- Teacher directory & messaging — direct communication channel
- Academic calendar — exams, holidays, events
- Multi-child support — switch between children
- AI chatbot — “What docs does my child need?”
Student Portal
Schedule, grades, assignments, announcements — everything students need in one place.
- Daily class schedule — today & weekly view
- Gradebook — per subject, per quarter, GWA with trend arrows
- Assignment tracker — deadlines, submission status, upload
- Attendance record — monthly calendar with status
- Announcements — from school and individual teachers
- Exam calendar with countdown timers
- AI study tutor — curriculum-aware, helps with homework
Faculty Portal
Teachers teach. VaultEdu handles grades, attendance, reports, and parent communication.
- AI grade posting — speak or type scores, AI records & computes GWA
- Attendance taker — tap student photos, done in 30 seconds
- Teaching schedule viewer & load balancing
- Student profiles — GWA, attendance, at-risk flagging
- Parent messaging — individual or by section
- Announcement posting — quizzes, deadlines, class updates
- Form 138 auto-generation & class rankings
- Performance analytics — pass/fail rates, at-risk alerts
Online Payments
Parents pay from their phone. GCash, Maya, credit/debit cards. Auto-receipted, auto-tracked.
- GCash, Maya, Visa, Mastercard integration
- Auto-receipts — emailed to parents instantly
- Student ledger auto-update — zero manual entry
- Partial payment & installment tracking
- Overdue reminders — automated, professional, scheduled
- Scholarship & discount management
- Daily reconciliation & financial reports
- Payment method analytics — most used, by grade level
Academic Records & Credentials
Digital records vault. Fire-proof, flood-proof, human-error-proof. Generate any document in one click.
- Form 137 generation — one click, DepEd-compliant
- Transcript of Records (TOR) — auto-compiled from grades
- Good Moral, Transfer, Enrollment certificates
- Batch generation — entire graduating class at once
- Secure cloud storage — encrypted, redundant backups
- Digital signature support
- Complete audit trail — who accessed what, when
Communication Hub
One announcement reaches every parent, student, and teacher. No more Viber group chaos.
- AI-drafted announcements — just describe, AI writes professionally
- Multi-channel delivery — push notification, email, in-app
- Target audiences — by grade, section, role, or individual
- Read receipts — see who opened and who didn’t
- Scheduled messages & recurring reminders
- Template library — field trip, PTA, exam, holiday templates
- Two-way communication — parent replies & feedback